How World-Class Corporations Are Innovating Employee Workplace Experiences

In today’s competitive business landscape, organizations recognize that their most valuable assets are their people. Bringing together employees and being strategic in their experience creates an environment that attracts, retains and engages top talent.  This ultimately leads to the brilliance that drives a business forward in productivity and success.  

Implementing advanced venue management technologies and focusing on valuable insights helps improve the ever-evolving employee experience. By leveraging cutting-edge space reservation systems, creating flexible workspaces, integrating advanced collaboration technologies, utilizing data-driven insights and fostering a culture of teamwork, workplace experience managers can significantly enhance the collaborative office potential. 

These strategies not only optimize space and resources but also drive innovation and productivity, ensuring organization remains at the forefront of workplace transformation. 

5 Ways to Make Your Corporate Workspace More Collaborative 

For workplace experience managers, fostering collaboration in corporate workspaces is crucial for success. You have the power to transform office spaces into hubs of creativity and teamwork! 

Inspired by insights from the CBRE's "Workplace and Occupancy Management Technology in 2024" report, here are five effective strategies to make your corporate workspace more collaborative. 

1. Implement Advanced Space Reservation Systems  

Space reservation systems, traditionally used for booking meeting rooms, are also powerful tools for managing shared or hoteling workspaces that can be reserved and edited in real time. According to CBRE, 88% of companies use space reservation systems, with 62% using them to book workspaces. These systems help balance and reconfigure underutilized office space to support new hybrid work patterns. Some examples include: 

• Powerful Intake Process: Allow employees to book spaces and order amenities in real time through an intuitive and mobile-friendly platform. 
• Real-Time Booking: Allow employees to manage their current requests with the ability to edit any upcoming events as they evolve.  
• Integrated Systems: Integrate the reservation system with other workplace technologies, such as facility management systems, to provide a seamless experience. 

2. Create Flexible Workspaces 

Flexible workspaces are vital for promoting collaboration and accommodating various activities within the office environment. These spaces can be adapted to support different team sizes and work styles, facilitating everything from brainstorming sessions to private meetings. Here’s how to elevate multipurpose areas to maximize their effectiveness: 

• Versatile Layouts: Design open areas that can seamlessly transition between collaborative zones and quiet workspaces. Use screens, partitions, and movable walls to create different environments within the same space, allowing for quick adjustments based on the task at hand. 
• Technology Integration: Equip multipurpose areas with advanced technology like interactive displays, video conferencing tools, and wireless connectivity to support both in-person and remote collaboration. This ensures that the space remains functional and effective for various types of meetings and work activities.  

 3. Encourage a Culture of Collaboration  

Creating collaborative workspaces goes beyond physical changes; it also involves fostering a culture that encourages teamwork and open communication. Here’s how to incorporate workplace cultural strategies: 

• Leadership Support: Ensure that leadership promotes and participates in collaborative practices. 
• Regular Training: Offer training sessions on using new collaboration tools and best practices. 
• Encourage Open Communication: Creating an inclusive environment where employees have mutual respect encourages collaboration and a sense of belonging, reinforcing a positive work culture. 
• Feedback Mechanisms: Implement regular feedback loops to understand employee needs and continuously improve the workspace.  Encouraging surveys and focus groups identify areas for improvement and help employees feel valued and more connected to the organization. 

4. Leverage Technology for Seamless Collaboration  

Technology is a key enabler of collaboration. Equip your workspace with the latest tools to facilitate communication and teamwork, whether employees are on-site or working remotely. Build a technology toolkit using:  

• Video Conferencing Systems: Install high-quality video conferencing equipment in all meeting rooms. 
• Collaboration Software: While corporate employees may use platforms like Slack and Microsoft Teams to collaborate, workplace managers can consider more robust venue management tools to keep everyone connected and on the same page. 
• Interactive Displays: Incorporate interactive whiteboards and displays for dynamic presentations and brainstorming sessions. 

5. Optimize Space Utilization Through Data-Driven Insights 

Accurate and consistent data is vital for making informed decisions about space allocations, utilization and planning. Venue management software, specifically software with an enhanced reporting suite, helps to showcase this data.  Establishing a data governance program ensures that space-related data is reliable and can be leveraged for better space management. Here’s how data-driven approaches can be integrated:  

• KPIs and Insightful Reporting: Workplace experience managers can track space utilization to gain insights and optimize how meeting rooms and event spaces are used, resulting in improved resource planning and better staffing and equipment.  
• Reporting Dashboards: Use data reporting dashboards to visualize key metrics and patterns to make data-driven decisions and increase workplace effectiveness.  

Embrace the Future of Collaborative Workspaces 

We continue to see a trend of high-performance organizations pairing innovation with employee experiences with an understanding that these efforts are crucial to the organization's success. It is never a one-time initiative, but a proactive progression that is always in motion.  

Trina Fox, senior strategic account executive at Momentus Technologies, notes the importance of integrating innovative strategies into leading workplaces. 

"By adopting these strategies and working with advanced venue management technology, you can create an environment that not only supports but enhances collaboration,” she says. “This, in turn, drives innovation, productivity and employee satisfaction.” 

Transforming your corporate workspace into a collaborative hub is a strategic necessity in today's evolving business landscape. With venue management tools like Momentus Technologies, workplace experience managers can create a dynamic environment that supports the diverse needs of corporate employees. Embrace these strategies to stay ahead of the curve and foster a culture of collaboration that will propel your organization to new heights. 

Ready to explore a venue management system custom built for workplace experience managers? Schedule a demo today.